How can Councils benefit from an automated asset maintenance system

Councils often lease their assets to sports clubs and communities and once leased, these assets are hard to track, especially when using a manual asset management process. Council officers need to perform periodic on-site inspections to get updates on the status of asset maintenance jobs performed by their lessees. A manual asset management process is time-consuming and requires Councils to update their system in isolation from lessees.

Due to these inefficiencies, there has been a big switch from paper-based asset management systems to asset management software.

The best asset management software – integrated with complete asset tracking and maintenance tools – automates and accelerates the asset management process. Councils and their lessees can have clear visibility of their assets, from procurement to disposal.

Benefits of an automated asset maintenance system include the following:

Complete visibility of assets

Councils and sports clubs can have a clear picture of where their assets are in their lifecycle. Real-time information on the condition of assets helps make better decisions about assets.

Reduced repair and replacement costs

With scheduled preventative maintenance, sports clubs can keep their assets in good condition. This mitigates the need for unexpected asset repair or replacement, thereby reducing the costs incurred.

Improved efficiency

With timely maintenance, sports clubs can minimise downtime of their assets and improve overall productivity. Furthermore, as asset management software saves time and effort for sports club volunteers, they can focus on other important tasks that can fuel their growth. An automated system also reduces Council officers’ time, ensuring they can concentrate on the work that will have the greatest impact on clubs and the community.

CPR Group has developed assetTRAC for exactly these reasons. assetTRAC is smart and easy asset management software designed for Councils and sports clubs.

Integrated with advanced asset management tools, assetTRAC enables Councils to view the asset registers of sports clubs under their subscription and stay up-to-date about all upcoming, completed, and overdue maintenance activities and reports. This saves Council officers from needing to perform regular on-site inspections while saving their time, money, and effort. Similarly, sports clubs can benefit from automating their tracking of everything related to asset management – from preventative maintenance, to workload distribution, to maintenance reporting.

assetTRAC provides different levels of login – for Councils and sports clubs. To automate asset tracking and management, Councils simply bring sports clubs onto their assetTRAC platform. Once Councils have added clubs to the platform, the clubs can further create their asset register, populating it with the necessary details. They can leverage assetTRAC to keep tabs on their assets, schedule asset maintenance, assign maintenance jobs to field employees or volunteers and analyse real-time maintenance reports for timely and well-informed decision-making.