Scenario 1: The Vanishing Treasurer

Situation:

Your club’s treasurer has abruptly resigned without warning, right before a major funding deadline! Upon reviewing club finances, you realise that:

• Key financial documents are missing (Profit & Loss statement, Asset Register, Receipt Book)

• The club’s bank account balance is much lower than expected

• You must submit a funding application to QUT Guild within the next two days to secure financial support for O-Week activities and upcoming events

There’s no evidence of wrongdoing, but the lack of proper record-keeping is concerning. If the financial documentation isn’t submitted on time, your club risks losing funding, which would severely impact event plans. You also need to reassure members and sponsors that everything is under control.

Instructions for Your Team:

• Immediate Actions: What steps will you take to assess the financial situation, recover missing records and meet the funding deadline?

• Key Stakeholders: Who needs to be informed (e.g. Guild, members, etc.)?

• Public Statement: How will you communicate what happened to stakeholders while maintaining trust and confidence in the club’s financial management?